Skip to main content

Publishing in Open Access

The Open Access movement

Open Access is a movement, born within the academic world, that promotes free access to results from scientific research and favours the sharing and growth of scientific knowledge. The aim is to ensure maximum visibility and use of documents, via open access, starting with the basic idea that the results of publicly funded research must be available to everyone.

Open access literature does not mean without expense. Open access to research results and scientific culture is not free of charge, there are costs to be met, to make research available. Some journals are entirely open access: each article is available, without any restriction. Other journals are hybrid, in the sense that they are magazines with traditional subscriptions, but offer authors the possibility of paying an amount to make their article freely accessible to anyone in the world. The other articles in the journal are only accessible via subscription.

Some publishers offer all their titles under a kind of open access policy, others have different policies for different titles. Other research funding organisations have Open Access policies. To monitor these policies, see:

Insights and declarations about Open Access 

Why do Open Access

Many supporters of OA promote free access as they are convinced that the results of publicly-funded research must be available to all; as citizens have paid for this research, they should be able to access it at no additional cost.

OA has been approved of by several forces. The web offers new publication methods: it makes circulating research easier, broader, faster and often less expensive. The web offers new means and methods for sharing and using research and for supporting teaching, creating a demand for an access model that allows professors and universities to take full advantage of these new media and methods, or new openings for research using institutional or subject repositories. By exploiting the potential offered by the internet, the articles are made accessible free of charge to users, without the restrictions and barriers foreseen by traditional licences. Diffusion of information guarantees a real impact: the easier it is to download an article, the more it is read and the more it is cited. This favours the sharing of knowledge and therefore a faster advance of knowledge, without barriers, worldwide. Lastly many believe that open access will contribute to reducing the problems of high prices and restrictive conditions of use faced by universities who purchase licences and traditional journals in digital format.

Advantages for researchers: greater visibility for research work filed in institutional archives and published in Open Access journals, which translates into greater visibility, more citations (up to 600% depending on the subject), immediate diffusion of research results, greater impact for the author.

Advantages for the institution: an international window for the production of its own professors/researchers and possible economies of scale on subscription costs.

Advantages for the scientific community: research results have greater visibility (greater dissemination), are seen earlier (thanks to self-archiving, there is no need to wait for material to be printed); thanks to greater dissemination, there is a greater impact and higher circulation of ideas; knowledge benefits from an overall increased growth and diffusion, which is also much faster; the free circulation of research results and data sets contributes to reducing the cultural divide.

Politecnico Open Access policy

The Politecnico di Milano promotes open access to scientific literature in compliance with what is established by its own statute and as a signatory of the Messina Declaration. To do this, it has an Open Access policy that applies the EU Commission Recommendations and national law 7 ottobre 2013, n. 112.

The university policy, that has been active since 1st October 2014, states that professors, researchers, and collaborators of the Politecnico di Milano feed the university's institutional open access archive by self-archiving their scientific products in it. An institutional archive is a platform where members of the academic community file electronic documents, the result of university teaching and research activity. The institutional archive can be queried via search engines on the web, and spread and enhances the value of the university's scientific productions. Re-Public@polimi is the name of the Politecnico di Milano's institutional repository, that collects electronic documents coming from professors', researchers' and collaborators' work at the university.

Open Access Policy

 

How to publish in Open Access

Versions, copyright, IRIS, catalogue

There are two paths for ensuring open access:

  • GREEN ROAD: self-archiving in archives open for public consultation that gather together the research work carried out by the authors, in accordance with publishing policies
  • GOLD ROAD: publication in open access magazines, that guarantee peer review, that are free for the user.

Publishing policies

The rapid diffusion of University policies in favour of open access and diffusion of institutional archives has brought most publishers to allow the publication of articles published in institutional repositories (Green OA).

To know more about foreign publishers' policies on auto-self-archiving in institutional repositories or on personal websites, please refer to the website Sherpa/RoMEO

  • Green - allows the self-archiving of pre-print and post-prints
  • Blue - allows the self-archiving of post-prints
  • Yellow - allows the self-archiving of pre-prints
  • White- does not allow any self-archiving

It is in the author's interest to know his own rights.
he recommendation is to always read the entire publishing contract carefully to see what the terms are about auto-self-archiving and add a clause (addendum) that asks to maintain some exclusive rights for oneself (including, for example, the one regarding self-archiving in open institutional archives).

How Politecnico finances Open Access: Transformative Agreements

HOW THE UNIVERSITY FINANCES OPEN ACCESS

Transformative agreements, also known as Read & Publish contracts, are a new type of agreement between publishers and member institutions of the CRUI consortium which bring about a profound change in the business model adopted so far in academic publishing.

Moving from a standard type of contract in which the publisher offers access to their online resources in exchange for a fee, there is a gradual transition towards a model in which membership fees include a part for subscription and access to subscription content (reading) and a part for open access publication (publishing). The reading cost decreases during the course of contract whilst the publishing cost increases over the same period.

Transformative agreements have a transitional/evolutionary character: ideally the end goal is to arrive at agreements that entirely shift subscription costs from subscription acquisition to funding the publication of Open Access articles by transforming hybrid OA journals (which include both subscription and open access articles) into Gold OA journals (where all content is open access).

 

TRANSFORMATIVE AGREEMENTS AND THE POLITECNICO DI MILANO

On behalf of the Politecnico, the Library Services will participate in transformative agreements negotiated by CARE-CRUI (Electronic Resource Access Coordination Group - Conference of Italian University Rectors) as of the second half of 2020, with the following international publishers:

  • American Chemical Society
  • Emerald
  • IEEE- Institute of Electrical and Electronics Engineers
  • RSC-Royal Society of Chemistry
  • Springer
  • Wiley

The costs required for open access publication (APC - Article Processing Charge) are entirely borne by the Politecnico’s Library Services. Vouchers or tokens for the publication of open access articles are available on a yearly basis, until they are exhausted and without pre-established distribution among the entities participating in the contract.

 

Necessary requirements

An essential condition in order to take advantage of the funding and to publish open access with costs borne by the Politecnico, is that the corresponding author has a formal active role at the Politecnico di Milano upon acceptance of their article.

For the transformative agreements drawn up with the CRUI, the publisher requires a Politecnico’s representative in charge of the contract to verify/approve the affiliation indicated by the corresponding author. Affiliation is the element which allows the “publishing” part of each contract to be used to pay the APCs (Article Processing Charge) for open access publication.

 

Publication procedure

The publication process is handled entirely by the publisher. For the transformative agreements signed by CRUI, the publisher requires verification/validation of the affiliation indicated by the corresponding author. The University cannot handle requests submitted to the publisher to change the corresponding author.

Once the request is validated, the article is published under a Creative Commons license. The author retains copyright and can immediately place the published version (Publisher’s Version/pdf) into the Politecnico’s online catalogue Iris RE.PUBLIC as open access.

 

For information and support

Write to openaccess@polimi.it


TRANSFORMATIVE AGREEMENTS IN PLACE

 

  • AMERICAN CHEMICAL SOCIETY
  • EMERALD
  • IEEE
  • RSC
  • SPRINGER
  • WILEY

Negotiations with other publishers are ongoing. Any new agreement signed by the CRUI to which the Politecnico di Milano will participate will be promptly communicated to those concerned.

Taylor and Francis Social science and humanities library – journals – transformative agreement under negotiation between CRUI-CARE and the publisher; June 2021: negotiation interrupted, access to collection’s content terminated.

 

American Chemical Society

  • Publisher: American Chemical Society
  • Academic sector: Chemistry and Pharmaceutical Sciences
  • Duration of the agreement: Four years (2020-2023)
  • Publishing license: CC-BY 4.0. (with some exceptions for CC BY NC) The author retains the copyright
  • General Terms and Conditions: the contract provides the opportunity for the corresponding authors of participating institutions to publish open access all articles previously published in the publisher’s hybrid OA journals (journals with open and restricted access), with publication costs already borne by the university.
  • Fees are part of the cost of the contract and are charged to the University Archive and Library Services.
  • Basic condition to receive financial support: affiliation of the corresponding author. To facilitate the affiliation recognition process, the publisher recommends using the institutional email and the institution’s name
  • Types of articles: Original Papers and Review Papers. Brief Communications are excluded
  • List of publications: All Pubs 
  • Retrospective conversion to Open Access: The contract stipulates that authors can choose the Open Access option, changing the license and publication mode of articles already published in the same journals but not in open access. The decision must be made within a year of publication.

         Further information: How to Publish Open Access

 

Emerald

  • Publisher: Emerald
  • Academic sector: Social Sciences (Economy, Business, Management, Finance, Law, Labour Studies), Engineering and Psychology
  • Duration of the agreement: Five years (2020-2024)
  • Publishing license: CC-BY. The author will be entitled to the copyright.
  • General Terms and Conditions: The contract provides the opportunity for the corresponding authors from participating institutions to publish open access all articles published in hybrid OA journals (journals with open and restricted access), included in the subscribed-to collection and in the publisher’s GOLD OA journals (journals with only open access content), with publication costs already borne by the university.
  • Fees are part of the cost of the contract and are charged to the University Archive and Library Services.

  • Basic condition to receive financial support: affiliation of the corresponding author. To facilitate the affiliation recognition process, the publisher recommends using the institutional email or the institution’s name
  • Types of articles: Original Papers and Review Papers. Brief Communications are excluded
  • List of publications:  Emerald journal list

 

Institute of Electrical and Electronics Engineers (IEEE)

  • Academic sector: science and technology (electrical engineering and computer science)
  • Duration of the agreement: three years (2022-2024) taking effect from the 1st of August 2022
  • Publishing license: CC BY 4.0 and CC BY NC ND. The author retains the copyright.
  • General Terms and Conditions: the contract provides the opportunity for the corresponding authors from participating institutions to publish open access all articles published from the 1st of August 2022 in the publisher’s hybrid OA (journals with open and restricted access) and Gold OA(journals with only open access content) journals, with publication costs already borne by the university.

Fees are part of the cost of the contract and are charged to the University Archive and Library Services.

  • Basic condition to receive financial support: affiliation of the corresponding author. To facilitate the affiliation recognition process, the publisher recommends using the institutional email and/or Ringold ID
  • Types of articles: regular papers, review papers, briefs, invited reviews, surveys
  • Retrospective conversion to Open Access: the contract comes into effect on the 1st of August 2022 and provides the opportunity to transfer previous articles into OA - articles which were published by affiliate authors in hybrid periodicals in the 90 days before the stipulation of the contract, i.e., with a publication date within the period 1 May 1 – 31 July 2022.   

* The conversion will only happen at your request. To make the conversion the corresponding author must make a prompt and explicit request to the publisher by emailing emailingonlinesupport@ieee.org within 15 October 2022, providing the Article DOI, Article Title, Institution, Corresponding Author’s Email.

Further information:

Author Process (TouchFree)

IEEE Open https://open.ieee.org/

Royal Society of Chemistry

  • Publisher: RSC
  • Academic sector: science and technology
  • Duration of the agreement: three years (2022-2024) taking effect from the 1st of January 2022
  • Publishing license: CC BY 4.0 and CC BY NC. The author retains the copyright
  • General Terms and Conditions: The contract provides the opportunity for the corresponding authors from participating institutions to publish open access all articles published in hybrid OA journals (journals with open and restricted access), included in the subscribed-to collection as well as in hybrid OA journals in the subscribed-to collection which become GOLD OA journals (journals with only open access content) during the term of the contract.

Fees are part of the cost of the contract and are charged to the University Archive and Library Services.

  • Basic condition to receive financial support: affiliation of the corresponding author. To facilitate the affiliation recognition process, the publisher recommends using the institutional email.  
  • List of publications:  Consult the list of hybrid journals on the page

         

Further information: 

Author Guide ReadPublish Workflows

RSC OPEN https://www.rsc.org/journals-books-databases/open-access/

 

 

Springer

  • Publisher: Springer
  • Academic sector: Multidisciplinary
  • Duration of the agreement: Five years (2020-2024) taking effect from the 1st of July 2020
  • Publishing license: CC-BY (with some exceptions for CC BY NC) The author retains the copyright.
  • General Terms and Conditions: The contract provides the opportunity for the corresponding authors from participating institutions to publish open access all articles published in hybrid OA journals (journals with open and restricted access) included in the complete, subscribed-to collection, with publication costs already borne by the university. Complete subscribed-to collection can be accessed from the platform SpringerLink. Fees are part of the cost of the contract and are charged to the University Archive and Library Services.
  • Basic condition to receive financial support: affiliation of the corresponding author. To facilitate the affiliation recognition process, the publisher recommends using the institutional email and/or the IP address and/or the institution’s name.
  • Types of articles: Original Papersand Review Papers.Brief Communications and Reports are excluded
  • List of publications: Consult the revised list of hybrid journals on the page Open access journals.

Further information: Guide for Corresponding authors

 

Wiley

  • Publisher: Wiley
  • Academic sector: Multidisciplinary
  • Duration of the agreement: Four years (2020-2023) taking effect from the 4th of March 2021.
  • Publishing license: CC-BY (with some exceptions for CC BY NC). The author retains the copyright.
  • General Terms and Conditions: The contract provides the opportunity for the corresponding authors from participating institutions to publish Open Access all articles published in hybrid OA journals (journals with open and restricted access), included in the subscribed-to Database collection as well as in hybrid journals which become full Open Access during the term of the contract, with publication costs already borne by the university. Said journals can be accessed from the platform Wiley Online Library.
  • Fees are part of the cost of the contract and are charged to the University Archive and Library Services.
  • Basic condition to receive financial support: affiliation of the corresponding author. To facilitate the affiliation recognition process, the publisher recommends using the institutional email and/or the IP address and/or the institution’s name.
  • Types of articles: Original Papersand Review Papers.Brief Communications are excluded
  • List of publications: Hybrid journals included in the collection Database di Wiley Digital Librarylist of Hybrid journals which have become Gold OA.

Further information:

How to Order Open Access with OnlineOpen

Open access agreement for Italian authors

Hybrid journals in the Wiley Online Library

 

CONTRACTS WITH SPECIAL TERMS AND CONDITIONS

ELSEVIER

Duration of the agreement: Four years (2018-2022)

Application of discounts on publication costs in Gold Open Access (the Article Processing Charges, APCs) Articles which will be published in OA will benefit from depreciating discounts during the 5 year contract period:

              2018-2019 → 20% discount

              2020-2021 → 15% discount

              2022            → 10% discount

For the CRUI-Elsevier agreement and to view the list of OA journals, please refer to this webpage: 
https://www.elsevier.com/open-access/agreements/crui

For more information on the procedure for publication in Green & Gold Open Access Elsevier journals please consult the publisher’s official page.

 

APS – AMERICAN PHYSICAL SOCIETY

APS American Physical Society journals – the signing between CRUI-CARE and INFN of the SCOAP3 Sponsoring Consortium for Open Access Publishing in Particle Physics agreement provides the following for the APS publisher:

  • publication in the OA Physical Review CPhysical Review D and Physical Review Letters journals in Open Access without additional costs;
  • acknowledgement of authors regarding the intellectual property of Open Access publications
  • protection of the above-mentioned publications through CC-BY copyright[1] and protection of metadata through CC0 copyright.

[1] Permits the distribution, modification and creation of works derived from the original, even for commercial purposes, provided an appropriate acknowledgement of authorship is made, a link to the licence is provided and it is indicated whether modifications have been made; page for Creative Commons Licenses

How to get support on Open Access issues

Open Access FAQ

 

A University scientific literature open access work group has been established with archiving and intellectual property management technical tasks. The group can be contacted at the email address openaccess@polimi.it.

Websites of interest:

Materials and useful references for publication and/or auto-self-archiving in open access:

Material from conferences and seminars

This section contains the stored materials that were presented during seminars organised by the Politecnico di Milano about open access and the materials produced during national conferences on OA.

22/09/2014 - University Policy and Publishing Strategies at the Politecnico di Milano