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Publishing in Open Access

The Open Access movement

Open Access is a movement, born within the academic world, that promotes free access to results from scientific research and favours the sharing and growth of scientific knowledge. The aim is to ensure maximum visibility and use of documents, via open access, starting with the basic idea that the results of publicly funded research must be available to everyone.

Open access literature does not mean without expense. Open access to research results and scientific culture is not free of charge, there are costs to be met, to make research available. Some journals are entirely open access: each article is available, without any restriction. Other journals are hybrid, in the sense that they are magazines with traditional subscriptions, but offer authors the possibility of paying an amount to make their article freely accessible to anyone in the world. The other articles in the journal are only accessible via subscription.

Some publishers offer all their titles under a kind of open access policy, others have different policies for different titles. Other research funding organisations have Open Access policies. To monitor these policies, see:

Insights and declarations about Open Access 

Why do Open Access

Many supporters of OA promote free access as they are convinced that the results of publicly-funded research must be available to all; as citizens have paid for this research, they should be able to access it at no additional cost.

OA has been approved of by several forces. The web offers new publication methods: it makes circulating research easier, broader, faster and often less expensive. The web offers new means and methods for sharing and using research and for supporting teaching, creating a demand for an access model that allows professors and universities to take full advantage of these new media and methods, or new openings for research using institutional or subject repositories. By exploiting the potential offered by the internet, the articles are made accessible free of charge to users, without the restrictions and barriers foreseen by traditional licences. Diffusion of information guarantees a real impact: the easier it is to download an article, the more it is read and the more it is cited. This favours the sharing of knowledge and therefore a faster advance of knowledge, without barriers, worldwide. Lastly many believe that open access will contribute to reducing the problems of high prices and restrictive conditions of use faced by universities who purchase licences and traditional journals in digital format.

Advantages for researchers: greater visibility for research work filed in institutional archives and published in Open Access journals, which translates into greater visibility, more citations (up to 600% depending on the subject), immediate diffusion of research results, greater impact for the author.

Advantages for the institution: an international window for the production of its own professors/researchers and possible economies of scale on subscription costs.

Advantages for the scientific community: research results have greater visibility (greater dissemination), are seen earlier (thanks to self-archiving, there is no need to wait for material to be printed); thanks to greater dissemination, there is a greater impact and higher circulation of ideas; knowledge benefits from an overall increased growth and diffusion, which is also much faster; the free circulation of research results and data sets contributes to reducing the cultural divide.

Politecnico Open Access policy

The Politecnico di Milano promotes open access to scientific literature in compliance with what is established by its own statute and as a signatory of the Messina Declaration. To do this, it has an Open Access policy that applies the EU Commission Recommendations and national law 7 ottobre 2013, n. 112.

The university policy, that has been active since 1st October 2014, states that professors, researchers, and collaborators of the Politecnico di Milano feed the university's institutional open access archive by self-archiving their scientific products in it. An institutional archive is a platform where members of the academic community file electronic documents, the result of university teaching and research activity. The institutional archive can be queried via search engines on the web, and spread and enhances the value of the university's scientific productions. Re-Public@polimi is the name of the Politecnico di Milano's institutional repository, that collects electronic documents coming from professors', researchers' and collaborators' work at the university.

Open Access Policy

 

How to publish in Open Access

Versions, copyright, IRIS, catalogue

There are two paths for ensuring open access:

  • GREEN ROAD: self-archiving in archives open for public consultation that gather together the research work carried out by the authors, in accordance with publishing policies
  • GOLD ROAD: publication in open access magazines, that guarantee peer review, that are free for the user.

Publishing policies

The rapid diffusion of University policies in favour of open access and diffusion of institutional archives has brought most publishers to allow the publication of articles published in institutional repositories (Green OA).

To know more about foreign publishers' policies on auto-self-archiving in institutional repositories or on personal websites, please refer to the website Sherpa/RoMEO

  • Green - allows the self-archiving of pre-print and post-prints
  • Blue - allows the self-archiving of post-prints
  • Yellow - allows the self-archiving of pre-prints
  • White- does not allow any self-archiving

It is in the author's interest to know his own rights.
he recommendation is to always read the entire publishing contract carefully to see what the terms are about auto-self-archiving and add a clause (addendum) that asks to maintain some exclusive rights for oneself (including, for example, the one regarding self-archiving in open institutional archives).

How Politecnico finances Open Access: Transformative Agreements

Transformative Agreements or Read&Publish contracts are a new type of agreement negotiated between institutions and publishers to guarantee traditional acquisition and access to electronic resources, and to encourage authors affiliated with such institutions to publish in Open Access.

The Read&Publish contracts mark a profound change in the business model adopted till now in the academic publishing sector. Leaving a standard type of contract conceived exclusively for subscription-paid content, a progressive transition took place towards a new contractual model that includes subscription costs (the "Read" element of the contract) and the costs for publishing articles in Open Access (the "Publish" element).

The new contracts foresee a division of the total amount into two shares:

  • one, decreasing over time, to have access to the subscribed contents
  • the other, increasing over time, is reserved for financing the Article Processing Charges (APCs) of the authors affiliated with institutions which subscribe the editorial contract, and wish to publish in open access.


Transformative agreements have a transitional nature. Ideally their final aim is to reach agreements that shift completely the actual subscription costs from the simple purchase of definite subscriptions to the financing of Open Access articles to be published in journals that will be no longer "hybrid" (i.e. including both subscribed and Open Access articles), but fully open access (Gold Open Access).

Transformative agreements and Politecnico di Milano

From the second half of 2020 the Library Services, on the behalf of our University, subscribe and participate in transformative agreements negotiated (by CARE-CRUI) with the following international publishers:

  • ACS
  • Emerald
  • Springer
  • Wiley

The University Library Services pay the entire costs required for the open access publishing (APC-Article Processing Charge). Vouchers or tokens assigned to CARE-CRUI for the publication of Open Access articles are annually available until their depletion without a pre-distribution among the universities which subscribe the contract.

Requirements

Authors affiliated with Politecnico di Milano (e.g. professors, researchers, PTA, research fellows, PhD students), who are Corresponding Authors and have an active role inside the university, may publish their work in Open Access at no additional cost,  when their article is accepted.

Procedures for publishing in Open Acces

The publication process is entirely managed by the publisher according to these procedures:

  1. The Corresponding Author submits its contribution using the institutional email address and selecting the formal name of the Institution; the system leads the author back to the member institution which has a  Read&Publish contract, and proposes him to publish in OA,
  2. The Corresponding Author decides to publish in Open Access mode, selecting the option foreseen by the CRUI agreement,
  3. The Institution receives an alert and verifies the actual affiliation of the Corresponding Author to Politecnico di Milano (the Library and Archive Services carry this activity out),
  4. The request is validated, and the article is published (mainly) with a CC BY licence. In this case the author is entitled  to the copyright, conversely to what happens with traditional publications.


For information and support

write to openaccess@polimi.it

Active transformative agreements

2021 CRUI OA Guide for Italian Researchers

  • AMERICAN CHEMICAL SOCIETY
  • EMERALD
  • SPRINGER
  • WILEY

Negotiations with other publishers are ongoing.

 

 

American Chemical Society

  • Publisher: American Chemical Society
  • Subject area: Chemistry and Pharmaceutical Sciences
  • Contract duration: Four years (2020-2023)
  • Publication licence: CC-BY (with some exceptions for CC BY NC). The author will be entitled to the copyright
  • General terms and conditions: The contract allows authors affliated with institutions subscribed to the consortium agreement to publish Open Access at NO additional cost in all publisher's hybrid journals (i.e. journals containing both locked and open access articles). The Omega journal (Gold Open Access) is not part of the contract. The fees are part of the contract cost, and are previously paid by the University Library and Archives Services
    N.B. The main condition to receive the financial benefit: Affiliation of the Corresponding Author identified  by the publisher through the institutional email or the institution name
  • Type of articles: Original Paper and Reviews Paper. Brief Communications are excluded
  • List of publications: All Pubs (except ACS Omega)
  • Retrospective conversion to Open Access: The contract allows authors to choose the Open Access option by modifying the licence and publication mode of articles already published in the same journals, save those published in Open Access. The change must be made within the year of publication.

        Further reading:  How to Publish Open Access

 

Emerald

  • Publisher: Emerald
  • Subject area: Social sciences (Economy, Business, Management, Finance, Law, Work), Engineering and Psychology
  • Contract duration: Five years (2020 - 2024)
  • Publication licence: CC-BY. The author will be entitled to the copyright
  • General conditions: The contract allows authors affiliated with institutions subscribed to the consortium agreement to publish open access at NO additional cost in all hybrid journals (i.e. journals containing both locked and open access articles), in the publisher's Gold OA journals and in the Emerald Open Research platform. The fees are part of the contract cost, and are previously paid by the University Library and Archives Services.
    N.B. The main condition to receive the financial benefit: Affiliation of the Corresponding Author identified by the publisher through the institutional email or the institution name.
  • Type of articles: Original papers and review papers. Brief communications are excluded
  • List of publications: Emerald journal list
  • Retrospective conversion to Open Access: The contract allows authors to choose the Open Access option by modifying the licence and publication mode of articles already published in the same journals, save those published in Open Access. The change must be made within the year of publication.

 

Springer

  • Publisher: Springer
  • Subject area: Multidisciplinary
  • Contract duration: Five years (2020-2024) starting from 1st July 2020
  • Publication licence: CC-BY (with some exceptions for CC BY NC). The author will be entitled to the copyright
  • General conditions: The contract allows authors affiliated with institutions subscribed to the consortium agreement to publish Open Access at NO additional cost in all publisher’s hybrid journals (i.e. journals containing both locked and open access articles) available on the SpringerLink platform (about 2.019). The fees are part of the contract cost, and are previously paid by the University Library and Archives Services
    N.B. The main condition to receive the financial benefit: Affiliation of the Corresponding Author identified  by the publisher through institutional email, theIP address or the institution name
  • Type of articles:Original and Review papers.Brief Communications and Reports are excluded
  • List of publications: See the updated list of hybrid journals on the Open access journals page.

         Further reading: Guide for Corresponding authors
 

Wiley

  • Publisher: Wiley
  • Subject area: Multidisciplinary
  • Contract duration: Four years (2020-2023) starting from 4th March 2021
  • Publication licence: CC-BY (with some exceptions for CC BY NC). The author will be entitled to the copyright
  • General conditions: The contract allows authors affiliated with institutions subscribed to the consortium agreement to publish Open Access at NO additional cost in all publisher’s hybrid journals (i.e. journals containing both locked and open access articles) available on the Wiley Digital Library platform (about 2.340). The fees are part of the contract cost, and are previously paid by the University Library and Archives Services
  • N.B. The main condition to receive the financial benefit: Affiliation of the Corresponding Author identified  by the publisher through the institutional email, theIP address or the institution name
  • Type of articles:  Original and Review papers.Brief Communications are excluded
  • List of publications: Hybrid journals included in the Wiley Digital Library Database collection.

        Further reading:

       
How to Order Open Access with OnlineOpen

        Open access agreement for Italian authors

        Hybrid journals contained in the Wiley Online Library

 

 

Publishers providing benefits for Open Access publishing

  • ELSEVIER

Contract duration: Five years (2018-2022)

Discounts application on publication charges in Gold Open Access (Article Processing Charges, APCs): Articles that will be published in OA benefit from decreasing discounts during the five-year contract:

    2018-2019 → 20% discount

    2020-2021 → 15% discount

    2022           → 10% discount

List of Elsevier publications that qualify for the APCs discount

For further information on how to publish in Green & Gold Open Access in Elsevier journals please see the official publisher page.

 

How to get support on Open Access issues

Open Access FAQ

 

A University scientific literature open access work group has been established with archiving and intellectual property management technical tasks. The group can be contacted at the email address openaccess@polimi.it.

Websites of interest:

Materials and useful references for publication and/or auto-self-archiving in open access:

Material from conferences and seminars

This section contains the stored materials that were presented during seminars organised by the Politecnico di Milano about open access and the materials produced during national conferences on OA.

22/09/2014 - University Policy and Publishing Strategies at the Politecnico di Milano